How Project Managers Deal With Opposing Projects in a Financial Programme
As a project manager in a financial programme, you commonly need to handle numerous tasks each day. Some are brief and take just a few hours to finish, while others can take months or even years. Handling multiple tasks and due dates can be very demanding. That's why, when it comes to programme management (for example, in a financial programme), it's essential to make the effort to organise your tasks and routines when working on two opposing projects.
First, start by writing down and organising all tasks you're working on within each project, and listing all the deadline dates for activities or task finalisation. Indicate which due dates are almost due, and which ones have a while to deliver.
When working on two opposing projects, note down an approximation of the amount of time it will take you to finish each project. Over-estimate when doing this, as you could face problems along the way that postpone the delivery of one of the projects at hand.
Create a to-do list of all the tasks you have to complete in each project. Anticipate which ones are more important and place them in that order. If you have a task that is due in a week, and you are anticipating it taking you a couple of days, then be sure to make it a priority. Always give yourself a little bit of time to finish so you don't end up rushing and producing a negative result.
If you're the project manager, be sure to distribute activities to your team members based on their capabilities to deliver. And always give them a few extra days to deliver the job than the time needed to actually complete the job.
Connect routinely with your team in regards to their progress. Your job could have a direct effect on the progression and behaviour of other members, so interaction is necessary in order for several tasks to be completed on schedule. Alert the relevant people in your organisation to any type of hold-ups or problems as soon as they appear. This enables them to change their schedules accordingly.
If you are overwhelmed with your current task, don't let it cause you to under-perform in other areas. Balance everything out before asking for help from someone else.
The critical thing to remember is that irrespective of whether it is a financial programme or any other type of programme, quality comes before quantity. In other words, always maintain the highest possible standard of work while still giving each task its deserved attention.
Yes, working on two or more opposing projects simultaneously can indeed be stressful, but with the right management, the right systems and project management tools in hand, it can be done.