The leading process-based project management methodology
According to the PRINCE2 Project Methodology, every project should have:
- An organised and controlled start, i.e. pre-planning
- An organised and controlled middle, i.e. maintaining structure and control
- An organised and controlled end, i.e. tidying up loose ends
The PRINCE2 method uses a series of processes to cover all the activities required on a project from start to finish. These include defining the project management roles and techniques.
1. Project Manager
The Project Manager is responsible for organising and controlling the process. It is their job to select people to work on the project, and to ensure all work is completed properly and on time. The project manager is also responsible for drawing up the project plans.
2. Customer, User and Supplier
The person who is paying for the project is referred to as the customer or executive.
The person who is going to use the results or the outcome of the project is called the user. On some projects, the customer or user may be the same person.
The person who provides the expertise required for the project is referred to as the supplier or specialist.
3. Project Board
Each PRINCE2 project will have a project board made up of the customer, someone who can represent the user, and someone who can represent the supplier.
In PRINCE2, these people are called customer, senior user and senior supplier respectively.
It is the project manager’s responsibility to report regularly to the project board, keeping them informed of progress and highlighting any potential problems.
The project board is responsible for providing the project manager with the necessary decisions for the project to proceed and to overcome any problems.
1. Project Assurance
Project assurance is about checking that the project remains viable in terms of costs and benefits (business assurance), checking that the users' requirements are being met (user assurance), and that the project is delivering a suitable solution (specialist or technical assurance).
2. Project Support
Project support refers to administrative work, keeping everyone informed, arranging meetings, keeping plans up-to-date and filing. Sometimes this work can be handled by a project support office.
3. Managing Change. Risk and Quality
Within PRINCE2 there are structured processes for controlling change risk, and quality.
- The Change theme is used to ensure all changes and issues are controlled throughout the project.
- Effective risk management requires planning ahead, finding future problems before they arise and being equipped to handle them.
- Quality management sums up the quality control process; thoroughly testing and checking all completed work that is related to the project.
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